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ADMINISTRATIVE MANUAL

Table of Contents

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Procedures:

ADMINISTRATION: 001-099
EFFECTIVE DATE
001 Standard Procedure Documents (PDF 50KB) 4/19/2000
002 Selection of Members to the Advisory Committee to the Trustees Committee for the Selection of the President (PDF 35KB) 06/13/2013
003 University Responses to the Office of the Chancellor (PDF 33KB) 3/15/1983
004 University Name, Logo, Seal, and Landmark symbols (PDF 29KB) 7/13/1983
005 University Publications (PDF 37KB) 9/27/1983
006 University Smoking Policy (PDF 56KB) 11/30/2007
007 Campus Physical Planning Committee (CPPC) and Space Management Subcommittee (PDF 58KB) 4/26/2010
009 Risk Management and Safety Committee (PDF 33KB) 4/11/2002
010 Public Records (PDF 52KB) 7/3/1989
011 Student Records Administration (PDF 74KB) 9/23/2005
012 Delegation of Signature Authority (PDF 22KB) 10/26/2006
014 Legal Opinions (PDF 27KB) 3/20/2007
015 Requests to Name Facilities, Properties and Rooms (PDF 40KB) 7/20/2007
019 Use of Alcoholic Beverages on Campus (PDF 47KB) 9/18/2008
021 Notice of Litigation (PDF 30KB) 2/24/1984
022 Strategic Planning (PDF 36KB) 7/1/2002
023 Information Practices (PDF 67KB) 6/17/1985
025 Auxiliary Services (PDF 26KB) 8/14/2000
026 Web Site Organization and Responsibility (PDF 32KB) 3/1/2001
027 Media Relations (PDF 29KB) 3/31/1988
029 University Communications Board - Publication & Broadcast Media Activity Funding (PDF 41KB) 5/24/1996

ACADEMIC SERVICES: 100-199
EFFECTIVE DATE
100 Payment for Services for International Referral of Students in Non-credit Self-support Programs Offered Through Extended Education (PDF 98KB) 3/15/2010
101 Establishment, Operation, and Dissolution of Presidentially-Chartered Centers, Institutes, or Bureaus (PDF 51KB) 9/27/2010
102 Handling Allegations of Research Misconduct (PDF 121KB) 4/2/2014

FINANCE: 200-299
EFFECTIVE DATE
200 External Audits (PDF 32KB) 06/13/2013
201 Board of Control Claims (PDF 28KB) 4/15/1999
203 Capital Outlay Project Requests (PDF 53KB) 7/31/1986
204 Student Fee Policy (PDF 45KB) 06/13/2013
205 Student Success Fee (PDF 35KB) 12/19/2012
206 Travel Expenses (PDF 77KB) 5/10/1985
207 Travel Expenses for Out-of-Area Applicants (PDF 31KB) 8/24/1982
208 Moving and Relocation Expenses (PDF 42KB) 4/9/1986
209 Hospitality, Payment or Reimbursement of Expenses (PDF 54KB) 4/06/2006
212 University Resource Allocation Plan (PDF 38KB) 5/28/2004
215 Distribution of Indirect Costs from Externally Funded Contracts and Grants (PDF 36KB) 5/26/2000
216 University Projects Fund (PDF 27KB) 2/25/1985
217 Instructionally Related Activities Advisory Committee (PDF 50KB) 5/12/2004
220 Cost Share Procedures (PDF 46KB) 6/22/2000

HUMAN RESOURCES: 300-399
EFFECTIVE DATE
304 Election Days (PDF 28KB) 7/20/1999
305 Court Appearances (PDF 35KB) 1/14/1985
311 Criminal Records Check – Units 3, 11, 13, Volunteers and Special Consultants (PDF 40KB) 2/21/2012
312 Fingerprint Procedure (PDF 42KB) 4//26/2010
313 Recruitment for Vacant Positions (PDF 39KB) 7/3/1989
314 Selection and Appointment (PDF 56KB) 5/5/1989
315 Temporary Appointments (PDF 52KB) 4/24/1989
316 Conditions of Employment (PDF 48KB) 12/21/2001
320 Probation (PDF 49KB) 11/17/1982
321 Performance Appraisals for Non-academic and Administrative Employees (PDF 54KB) 9/20/1983
322 Performance Appraisals for Management Employees (PDF 116KB) 2/28/2006
323 Separation (PDF 35KB) 8/16/1982
330 Appointment, Retention, and Promotion of Athletic Coaches (PDF 49KB) 9/8/1983
331 Compensation (PDF 56KB) 7/6/1983
336 Unemployment Compensation (PDF 34KB) 7/3/1989
338 Nonindustrial Disability Insurance (PDF 41KB) 9/30/1985
339 Staff Leaves of Absence (PDF 45KB) 2/24/1986
341 Payroll Services (PDF 36KB) 3/4/1986
355 Classification and Reclassification (PDF 65KB) 1/5/1989
356 Transfers (PDF 39KB) 7/3/1989
358 Reassignments (PDF 27KB) 7/3/1989
365 Orientation (PDF 26KB) 7/7/1983
368 Specialized Training (PDF 34KB) 7/26/1985
376 HEERA Designation Changes (PDF 63KB) 8/18/1982
377 Unfair Labor Practices (PDF 40KB) 1/12/1983
394 Policy and Complaint Procedure for Discrimination, Harassment and Retaliation for Applicants and Independent Contractors (PDF 54KB) 09/17/2013
395 Complaint Procedure for Discrimination, Harassment and Retaliation Complaints (PDF 236KB) 5/26/2005
396 Reconsideration Procedures for Non-Represented Employees (PDF 42KB) 8/02/2013

HEALTH/SAFETY/SECURITY: 400-499
EFFECTIVE DATE
400 Medical and Psychological Emergencies (PDF 32KB) 7/21/1993
401 Elevator Malfunction (PDF 30KB) 8/16/1982
402 Parking and Traffic Regulations (PDF 63KB) 1/3/2011
403 Key Control (PDF 78KB) 9/19/2005
404 Public Meetings, Rallies, and Demonstration and Guidelines for Handling Related Emergencies (PDF 38KB)s 2/16/1988
405 Accident Reports and Investigations (PDF 28KB) 2/11/2013
407 Disposition of Lost, Unclaimed or Abandoned Property (PDF 31KB) 4/16/2012
408 Emergency Action Plan (PDF 57KB) 7/28/1998
409 Fire Procedures (PDF 34KB) 10/26/1984
410 Medical Waste Management Plan (PDF 65KB) 1/30/1998
411 Use of Controlled Substances in Research (PDF 41KB) 4/7/2011
414 Security Alarms (PDF 39KB) 12/21/2012
415 Video Surveillance (PDF 47KB) 01/02/2013
417 Utility Failure or Shutdown (PDF 32KB) 7/7/1989
418 Risk Management Policy (PDF 62KB) 8/10/2003
419 Asbestos Management (PDF 41KB) 10/26/2007
420 Chemical Hygiene Plan (PDF 58KB) 12/28/1992
422 Radiation Safety Committee (PDF 59KB) 12/18/2012
424 Risk Management/Environmental, Health & Safety Procedures Manual (PDF 34KB) 1/15/2003
425 Ergonomics Programs (PDF 39KB) 8/02/2013
426 Laboratory Safety Committee (PDF 84KB) Interim
430 University Regulatory Training Requirements (PDF 520KB)

03/15/2010


BUILDINGS/GROUNDS/EQUIPMENT: 500-599
EFFECTIVE DATE
500 Automotive Management (PDF 52KB) 5/9/1983
501 University Pool Vehicles (PDF 54KB) 4/10/1989
502 Inner Campus Cart and Vehicle Policy (PDF 48KB) 4/21/2000
503 Facilities Work Request/Procedures (PDF 32KB) 9/08/2005
505 Use of Facilities and Equipment (PDF 156KB) 5/05/2006
507 Property Control (PDF 53KB) 4/15/2002
508 Use of Personal Property on Campus (PDF 43KB) 9/21/1999
509 Property Survey (PDF 34KB) 7/31/2000

PURCHASING: 600-699
EFFECTIVE DATE
600 Printing Requests (PDF 36KB) 7/15/1983
601 Petty Cash Purchases (PDF 46KB) 7/21/1993
602 Purchase Requisitions (PDF 41KB) 9/14/1984
609 Information Technology Procurement Approval (PDF 39KB) 3/9/1989

SUPPORT SERVICES: 700-799
EFFECTIVE DATE
700 Form and Supply Requisitions (PDF 30KB) 7/6/1982
701 Reprographics and Typesetting Services (PDF 38KB) 11/30/1982
702 Mail Services (PDF 38KB) 2/21/2002
703 Telephone Services (PDF 43KB) 4/27/1983
704 Office Machine Repair Service (PDF 36KB) 5/5/1983
705 Shipping Services (PDF 32KB) 8/10/2003
706 Receiving Services (PDF 36KB) 8/10/2003
707 Records Retention, Management and Disposition Program (PDF 690KB) 05/13/2011
708 Destruction of Confidential Records (PDF 34KB) 7/12/1983
711 Paper Recycling (PDF 27KB) 6/4/1985

STUDENT SERVICES: 800-899
EFFECTIVE DATE
800 Scholarship Administration (PDF 49KB) 2/14/1983
801 Academic Department Placement Tests (PDF 29KB) 8/19/1982
803 English Placement Test, On Demand Administration (PDF 30KB) 8/19/1982
804 Student Employment (PDF 59KB) 9/30/1985
806 Short-Term Loan Program (PDF 29KB) 2/28/1985

CONTRACTS AND GRANTS: 900-999
EFFECTIVE DATE
902 Required Project Reporting (PDF 32KB) 4/18/2003
903 Fiscal Close-out Procedures for Sponsored Projects (PDF 29KB) 4/18/2003
904 Allowable Costs/Expenditures & Post Award Administration (PDF 35KB) 4/18/2003
905 Post-Award Activities (PDF 29KB) 4/18/2003
906 Cost Sharing & In-Kind Commitments (PDF 62KB) 4/18/2003
907 Subrecipient Monitoring (PDF 35KB) 4/18/2003
908 Effort Reporting Related to Grants and Contracts (PDF 33KB) 4/18/2003

Policies:
EFFECTIVE DATE
P001 Drug Free Work Place (PDF 26KB) 9/26/2005
P002 Policy on Sexual Assault (PDF 56KB) 4/24/2006
P003 Policy Prohibiting Harassment in Employment and Retaliation for Reporting Harassment or Participation in a Harassment Investigation (PDF 39KB) 4/12/2006
P004 Policy on Campus Violence (PDF 23KB) 6/27/2008
P005 Volunteers (PDF 93KB) 1/18/2008
P006 Policy For One-up (Next-Level) Authorizations For Business Expenses (PDF 30KB) 6/22/2012
P007 Time, Place and Manner of Free Expression (PDF 245KB) 5/14/2009
P008 Policy for Technology and Information Security Compliance (PDF 66KB) 06/13/2013

5151 State University Drive . Los Angeles . CA 90032 . (323) 343-3000
2011 Trustees of the California State University

Last Update: 04/4/2014