(Senate: 4/27/2010; President: 5/25/2010)
Program suspension is a formal process to temporarily halt new student admission in an academic program. Program suspension is not applicable when the goal is program discontinuance. Temporary suspension of an academic program is intended to allow time for program faculty to review curricular structure, resources, enrollment issues, accreditation demands, etc., in order to reinstate the program by enrolling new students once again within three years . It must be clear in the request for suspension that significant problems exist that prevent effective implementation of a program and that there are reasonable grounds to believe that these problems can be rectified within the proposed period of suspension.
Academic programs covered in this policy include: a) undergraduate and graduate degrees; b) concentrations and options; c) minors; d) credit certificate programs; and e) credential programs.
Program faculty refers to the tenured and tenure-track faculty in the department/division/school in which the program is housed.
I . Procedures for Requesting Program Suspension
1. Initial consultation between the dean and the program faculty entails meaningful interaction in which all parties may freely exchange information and counsel.
2. Prior to a formal request for program suspension, a meeting between program faculty and the dean of the college in which the program is housed must occur and minutes shall be taken. This consultation may be initiated by program faculty or the college dean.
3. Upon completion of the consultation process, if the program faculty and dean are in agreement that program suspension should be requested, the formal request for program suspension will be made by program faculty, regardless of who initiated consultation. If consultation was initiated by the dean, and program faculty still object to program suspension after consultation, the formal request for program suspension will be presented by the college dean.
B. Formal request for program suspension
The formal request for program suspension shall include all of the following, whether the request is made by program faculty or the college dean:
1. A full explanation of why the temporary program suspension is being proposed.
2. Reasons why temporary program suspension is being proposed instead of discontinuance .
3. The quarter and date when the proposed suspension will take effect. No temporary suspension may exceed nine consecutive quarters excluding summer quarters.
4. A complete list of courses where offerings will be suspended or substantially reduced . Evidence of consultation with affected units, including written responses, if any.
5. Student enrollment and application patterns for the program during the previous five years.
6. Likely effects of the temporary suspension on students currently enrolled in the program.
7. Potential consequences regarding faculty assignments.
8. Any changes that would be necessary in order to resume offering the program.
C. Review of formal request for program suspension presented by the college dean
1. Formal requests for program suspension presented by the college dean are forwarded to the program faculty for review. Program faculty are given 10 academic work days to prepare a written response to the request for suspension, which should include a justification for not suspending the program (which may include the need for the program, the importance of the program to the University, the quality of the program, and program benefits and costs), alternatives to suspension, identification of community stakeholders, and identification of other programs in the University that would be affected by the suspension.
2. The dean submits the formal request for program suspension and the program faculty's written response and any written dissent by program faculty to the Provost and Vice President for Academic Affairs, the Educational Policy Committee, the College Curriculum Committee, all other college deans, and affected programs that were identified in the program's response. The Educational Policy Committee, the College Curriculum Committee, college deans, and affected programs will have 20 academic work days to submit opposition to the proposed suspension, if any, to the Provost and Vice President for Academic Affairs.
3. The Provost and Vice President for Academic Affairs makes the final decision regarding program suspension.
II. Procedures for Implementing Program Suspension
A. Notification to program
Following a decision to suspend a program by the Provost and Vice President for Academic Affairs, the college dean, the Educational Policy Committee, the faculty of the suspended program, and others affected by the suspension will be notified as soon as possible regarding the decision to suspend, date of implementation, and length of suspension.
A notice of program suspension will be included in the CSULA online catalog. The notice will include that the program is under temporary suspension, is not currently accepting new students, the date of plans to resume the program, contingent on campus approval procedures, and an appropriate University contact for further information about the suspended program.
C. Accommodating students
If a program is to be suspended, the Provost and Vice President for Academic Affairs or designee shall:
1. Require program faculty to develop a teach-out plan with a list of courses that would need to be offered during the suspension period or other mechanisms such as course substitutions that would allow those students to graduate in a timely manner.
2. Prepare an official list of students enrolled in the program.
3. Notify all students enrolled in the program of the following:
a. the date by which requirements must be completed to receive the specified degree/credential/certificate;
b. a provisional teach-out plan, a part of which will apply to each individual student;
c. other closely related programs offered by CSULA to which the student may wish to transfer;
d. similar programs available at other institutions in the geographical area or in the CSU system;
e. the extent to which courses from other institutions can be substituted;
f. a designated office that can assist the students to transfer to another institution or complete program requirements at CSULA;
g. that readmission to the program will not be allowed during the suspension period if the student loses continuing student status;
h. any other relevant aspects of the teach-out plan mentioned above.
D. faculty assignments
If a program is to be suspended, the college dean must communicate to faculty who currently teach in the program their assignments during the period of suspension.
III. Early Reinstatement
Program faculty can request reinstatement of a suspended program for sooner than the date originally specified. A written justification must be submitted to the college dean, which is then forwarded to the Provost and Vice President for Academic Affairs. The college dean may append a letter of support or non-support for the request for early reinstatement if desired. The Provost and Vice President for Academic Affairs will make the final decision regarding early reinstatement.
IV. Extended Suspension and Discontinuance
A program will automatically be reinstated and new students will be enrolled at the end of the stated suspension period unless a request for a one-time extension of no more than one academic year has been approved by the Provost and Vice President for Academic Affairs. Such a request may be initiated by program faculty or the dean of the college where a program is housed, and must explain why the program could not be reinstated during the proposed period of suspension, the continuing importance of the program to the University, and assurances that appropriate measures will be taken to assure that new students will be enrolled in the program by the end of the extension period.
Program faculty or the college dean may initiate discontinuance procedures if program reinstatement at the end of the approved suspension period, including extensions, if applicable is not desired.