Guidelines for Approval of Credit and Noncredit Courses to be Offered Through Extended Education

(Senate: 10/3/79, 2/6/90; President: 10/25/79, 3/13/90; Editorial Amendment: 9/99, 9/00, 8/01)

The categories of courses offered through Extended Education and the criteria they meet are described in the guidelines below.
  1. Courses for Degree Credit. Courses which carry credit can be used in meeting requirements for university degrees. Generally, the following types of degree-credit courses are available, with appropriate approval, through Extended Education:
    a. Regular university courses listed in the General Catalog, when offered for transferable extension credit;
    b. Special Topics courses (e.g., 454, 490, or 491) which usually consist of subject matter of a transitory nature; most departments/divisions/schools have Special Topics numbers available; and
    c. Undergraduate Directed Study (499) and Graduate Directed Study (598), used for faculty-sponsored independent study.
    d. Sub-collegiate level courses (which do not offer degree credit) and those that are offered by community colleges, while not generally offered through Extended Education, may be offered when need is evident.
  2. Courses for Non-Degree Credit. Certain courses which do not carry degree credit do offer credit for widely recognized, specified purposes:
    a. Courses bearing 700 and 800-series numbers, which are highly specialized courses and, although not acceptable for degree or credential purposes, have general acceptability for professional advancement credit.
    b. One non-degree credit unit is equivalent to the same number of contact hours (10) and number of noncontact hours (20) required for one unit of degree credit.
  3. Courses for Continuing Education Unit Credit (CEU). One CEU is equivalent to 10 clock hours of participation in an organized extended education course under responsible sponsorship, capable direction, and qualified instruction.
  4. Courses Not for Credit (0 Units). Other courses that meet various interests although they do not grant credit for degrees or for standardized purposes specified in sections 2 and 3 above. For such offerings the University is not required to maintain a permanent record of attendance or grading, except in some instances as a convenience to those who are using the courses for such purposes as establishing eligibility for relicensure.
The following procedures apply to the offering and development of courses under these guidelines:
  1. Courses for Degree Credit. Requests for approval of the offering of existing courses which grant credit shall ordinarily be initiated by faculty members or the Dean of Extended Education.

    All proposals for offering existing courses through Extended Education must be approved by the appropriate department/division chair(s) or school director(s) and college dean(s) prior to the course being offered. The criteria for approval or disapproval of an offering shall include the credentials of the instructor and demonstrated need to offer these courses through Extended Education.

    Approval for offering degree credit-granting courses shall be obtained each time the instructor is changed or a different topic is proposed for a special topics course. The existing course outline and general catalog description must be followed. The Dean of Extended Education will report annually to each department/division/school and college on courses offered for reapproval.

  2. Courses for Non-Degree Credit. Proposals for courses for non-degree credit (700 and 800-level) to be offered through Extended Education must be approved by the appropriate department/division chair(s), school director(s) and college dean(s). In reviewing the request for approval, the department/division chair(s), school director(s) and college deans(s) shall consider the quality of the course content, its appropriateness as a university offering, whether there is demonstrated need to offer the course through Extended Education, and the credentials of the instructor.

    If it is necessary to make content or instructor changes in a non-degree credit course, then a proposal for modification shall be submitted to the appropriate department/division chair(s), school director(s) and college dean(s).

  3. Courses for Continuing Education Units. Proposals for courses for Continuing Education units are approved by the appropriate department/division chair(s), school director(s) and college dean(s).

    In reviewing the request for approval, the department/division chair(s), school director(s) and college dean(s) shall consider the quality of the course content whether there is a demonstrated need to offer the course through Extended Education, and the credentials of the instructor.

  4. Courses Not for Credit. Proposals for courses not granting credit shall be submitted by the Dean of Extended Education to the appropriate academic unit (e.g., department/division/school, college, or interdisciplinary group) only for courses with a specific department/division/school orientation, and for courses which may conflict with regular University courses.
In reviewing the proposed course and assigned instructor, it must be kept in mind that the primary objective of such a course is to meet a specialized need of those who live in or are employed in the University's service area, and that the participants will receive neither degree credit nor non-degree credit nor CEUs.
 
Accordingly, the department/division/school or other academic unit is expected to respond within two weeks after receipt of the proposal; absent such response, it is to be assumed that there are no compelling objections and the Office of Extended Education may proceed with the course offering. For any instance in which the Dean of Extended Education and the dean of the college responsible for the academic discipline involved fail to reach agreement on approval for a course, the Provost and Vice President for Academic Affairs will serve as the final arbiter.

Certificate Programs

(Senate: 8/14/74, 7/11/78, 8/18/82, 2/6/90; President: 8/29/74, 7/13/78, 9/10/82, 3/13/90; Editorial Amendment:  9/99, 9/00, 8/01, 9/03, 6/11)

The categories of certificate programs are credit certificate, non degree credit certificate and noncredit certificate programs. Credit certificate programs may be offered by a department/division/school or Extended Education. Non-degree credit and noncredit certificate programs are offered through Extended Education. These programs and the criteria they meet are described below.
  1. Credit certificate programs are composed of regular University courses. The minimum number of units in a credit certificate program shall be 24 quarter units for undergraduate programs and 16 quarter units for post-baccalaureate programs. Normally, courses in the program, except for prerequisites, are those at the 300, 400, or 500level. For enrollment in 500-level courses, consent of the instructor is required. If there are prerequisites in addition to those required by the courses in the program, they must be clearly stated. No more than one quarter of the total units required for the certificate may be transferred from other colleges. A maximum of one quarter of the units in the program may be de voted to internships or independent study, or any combination thereof. The minimum grade point average required for completion of an undergraduate program is 2.0. For post-baccalaureate degree certificates, a minimum GPA of 3.0 is required for completion of the program.
  2. Non-degree credit certificate programs are composed of courses at the 700 and 800-level. The minimum number of units in a non-degree credit certificate program shall be the equivalent of 24 quarter units. Exceptions to the minimum for highly specialized programs may be approved by the appropriate department/division chair(s), school director(s), college dean(s) and the Extended Education Subcommittee.
  3. Noncredit certificate programs are composed of noncredit courses for continuing education units (CEUs). Ten CEUs are required for a non credit certificate program. Exceptions to this minimum may be approved by the appropriate department/division chair(s), school director(s), college dean(s), and the Extended Education Subcommittee.
Procedural Guidelines for Certificate Programs are Described Below.
 
A proposed certificate program must not infringe upon existing degree, minor, credential, or other certificate programs. In addition to the above, the following information must be furnished for all certificate proposals: purposes of the program, need for the program, availability of faculty, availability of other resources, and evidence of appropriate consultations and approvals.
  1. Credit Certificate Programs.

    a. Proposals ordinarily are initiated by faculty members or the Dean of Extended Education, who must first obtain department/division/school or interdisciplinary area approval for such programs.

    b. Proposals must be submitted using a standard form, the general pattern of which is similar to that used for new program proposals. They are processed in accordance with established curricular procedures. After approval at the college level, the proposal shall be submitted to the other colleges for consultation before it is forwarded to the Office Undergraduate Studies for referral to the appropriate curriculum subcommittee. If the proposed program is approved by the subcommittee and if there are no subsequent objections by the Educational Policy Committee, the proposal shall be submitted to the Provost and Vice President for Academic Affairs for final approval.

    c. The department/division/school or interdisciplinary area which has initiated the program proposal is required to designate an appropriate faculty member as coordinator of the certificate program.

    d. Approved descriptions of degree credit certificate programs currently being offered are included in the General Catalog. Programs that are likely not to be repeated will not be included in the General Catalog.

    e. All informational materials to be published and circulated in connection with a degree credit certificate program must have the prior approval of the Office of Public Affairs.

    f. Upon application by a certificate program student, submitted prior to the appropriate deadline, a review is initiated in the Registrar's Office/Graduation Unit, in a procedure analogous to that of a graduation check. When all of the requirements have been met, the Registrar's Office/Graduation Unit enters an appropriate designation on the student's permanent record and certifies completion to the Provost and Vice President for Academic Affairs.

    g. Certificates are designed in a standard form for all programs, bear the seal of the University and the signature of the President, and are issued by the Registrar's Office/Graduation Unit.

    h. Annually, the Registrar's Office is required to report to the Provost and Vice President for Academic Affairs or designee the number of certificates awarded in each approved program.

    i. Each certificate program is reviewed along with other departmental/divisional/school or interdisciplinary programs in the course of the normal review cycle carried out by the Program Review Subcommittee of the Educational Policy Committee.

    j. Credit certificate program modifications must undergo the same approval process as new credit certificate programs.

     

  2. Non-Degree Credit Certificate Programs.

    a. Proposals for non-degree credit certificate programs are initiated by individual faculty members, departments/divisions/schools, colleges, or the Office of the Dean of Extended Education. Proposals for certificates with a distinct departmental/divisional/school orientation require approval by the department/division/school and college. For all proposals consultation is required with all college deans, the Dean of Extended Education and with the Curriculum Subcommittee prior to the submission of the certificate program to the Dean of Undergraduate Studies. After approval by executive action by the Dean of Undergraduate Studies, in consultation with the Educational Policy Committee, the certificate program is submitted to the Provost and Vice President for Academic Affairs. The proposal format is the same as for credit certificate programs.

    b. The Dean of Extended Education will annually report on non-degree credit certificate programs to the Curriculum Subcommittee, the Dean of Undergraduate Studies and the Educational Policy Committee.

    c. Descriptions of approved non-degree credit certificate programs shall not appear in the General Catalog.

    d. Administration of this type of program is carried out under the supervision of the Dean of Extended Education. When substantive matters of concern to a specific department/division/school are involved e.g., appointment of a coordinator or key instructors, consultation with such interested departments/divisions/schools is required.

    e. All informational materials to be published and circulated in connection with a non-degree credit certificate program must have the prior approval of the Dean of Extended Education.

    f. Upon request by a certificate program student, submitted prior to registration for the last quarter of the program, a review of the student's records is initiated in the Office of Extended Education. When all of the requirements have been met, the Dean of Extended Education or designee enters an appropriate designation on Extended Education records maintained for the student and certifies completion to the Provost and Vice President for Academic Affairs.

    g. Certificates are designed in a standard form for all programs, bear the seal of the University and the signature of the Dean of Extended Education, and are issued by the Office of Extended Education.

    h. Each non-degree credit certificate program is reviewed every third year after its implementation by the Dean of Extended Education or designee and the co-sponsoring department(s)/division(s)/school(s) and college(s).

    The review findings and recommendations are made available to the Educational Policy Committee.

    i. Non-degree credit certificate program modifications must undergo the same approval process as new non-degree credit certificate programs.

     

  3. Noncredit Certificate Programs.
a. Proposals for noncredit certificate programs are initiated by individual faculty members, departments/divisions/schools, colleges, or the Office of the Dean of Extended Education. Consultation is required with all college deans prior to review and recommendation by the Curriculum  Subcommittee. Final approval by the Dean of Extended Education is required prior to offering the program. Proposals for certificates with a distinct departmental/divisional/school orientation require approval by the appropriate department/division chair(s), school director(s) and college dean(s) prior to consultation with all college deans. The proposal format is the same as for credit certificate programs.
 
b. The Dean of Extended Education will annually report on non credit certificate programs to the Curriculum Subcommittee, the Dean of Undergraduate Studies and the Educational Policy Committee.
 
c. Descriptions of approved noncredit certificate programs shall not appear in the General Catalog.
 
d. Administration of this type of program is carried out under the supervision of the Dean of Extended Education. When substantive matters of concern to a specific department/division/school are involved e.g., appointment of coordinator or key instructors, consultation with such interested departments/divisions/schools is required.
 
e. All informational materials to be published and circulated in connection with a noncredit certificate program must have the prior approval of the Dean of Extended Education.
 
f. Upon completion of the program, a review of the student's records is initiated in the Office of Extended Education. When all requirements have been met, the Dean of Extended Education or designee enters an appropriate designation on Extended Education records and issues the certificate to the student.
 
g. Certificates are designed in a standard form for all programs, bear the seal of the University and the signature of the Dean of Extended Education, and are issued by the Office of Extended Education.
 
h. Each noncredit certificate program is reviewed every third year after its implementation by the Dean of Extended Education or designee and the co-sponsoring department(s)/division(s)/school(s) and college(s). The review findings and recommendations are made available to the Educational Policy Committee for its consideration.

Programs other than Certificates

(Senate: 2/6/90, 11/6/12; President: 3/13/90, 3/22/13)

The Dean of Extended Studies and International Programs may issue a letter for one or more academic, professional or noncredit Extended Studies course offerings. Examples include a letter of completion, of attendance, or of participation.
 
Procedural guidelines for approval of such courses or combinations of courses offered through Extended Studies are the same as those for the respective certificate programs.

500-Level Units in Graduate Certificate Programs

(Senate: 11/9/93; President: 12/13/93)

Post-baccalaureate certificate programs require a completed bachelor's degree for entry into the program.

International Student Exchanges

(Senate: 4/12/94; President: 5/26/94)

Upon recommendation of the Provost and Vice President for Academic Affairs and approval of the President agreements may be established with foreign institutions of higher education, government agencies, or nonprofit corporations or associations in order to enhance international goodwill and understanding through the exchange of students.
 
In specified cases such an agreement may include waiver of nonresident tuition if:
  1. The foreign institution, agency, corporation, or organization is domiciled in and organized under laws of a foreign country;
  2. Any student receiving a waiver of tuition under such an agreement is a citizen and resident of a foreign country and not a citizen of the United States; and
  3. The agreement provides that comparable expenses are met or waived by or on behalf of the foreign entity entering into the agreement. Comparable expenses may be provided in the form of matching tuition waivers at a foreign educational institution, provision of services, or a combination thereof.
Each year the President will establish the maximum number of waivers that may be awarded for this purpose. The Provost and Vice President for Academic Affairs will review and approve individual student applications for nonresident tuition fee waivers from students in approved programs.

Waiver of Tuition for Nonresident Students

(Senate: 4/12/94; President: 5/26/94, 9/03)

For all nonresident students who are not participating in an international student exchange program, all or part of nonresident tuition fees may be waived for one year. Students may reapply for the waiver. Waivers may be granted to students who display exceptional scholastic ability and prior scholastic achievement if any of the following sets of requirements are met:
  1. The student is a citizen and resident of a foreign country and is enrolled as an undergraduate student in a course of study of no fewer than ten semester or quarter units. (Education Code 89706)
  2. The student is enrolled as a graduate student in a course of study of no fewer than ten semester or quarter units. (Education Code 89707)
  3. The student is enrolled as a graduate student and is employed by a state university less than full time but at least 20 hours per week (Education Code 89707)
Each year the President will set the maximum number of waivers that may be awarded for graduate and undergraduate students. These numbers shall not exceed 7.5% of the undergraduate students at CSLA who are citizens and residents of foreign countries, or 25% of the graduate students at CSLA who are not residents of California. Undergraduate and graduate student applications for nonresident tuition fee waivers will be considered by the Curriculum Subcommittee.

Credit for Transfer Work

(Senate: 4/12/94; President: 5/25/94; Editorial Amendment: 8/01)

To receive credit toward a master's degree for acceptable post-baccalaureate work taken at other colleges or universities, students must have official transcripts forwarded to the Admissions Office, and must file a "Request for Records" (form GS1A) with their major department/division/school. Cal State L.A. will allow credit for work taken at another college or university only when it appears on the student's official transcript from that institution, is acceptable for master's degree credit at the offering institution, and is deemed appropriate to the student's master's degree program by the major department/division/school at Cal State L.A. See limitations and exclusions below:
  • For master's degrees requiring 45 total units, no more than 13 quarter units of acceptable transfer, extension and/or special session courses may be included on a master's degree program. For master's degrees requiring more than 45 quarter units, up to 30% of the total required units may consist of acceptable transfer, extension and/or special session courses, providing such action is approved by the appropriate graduate department/division/school advisor.
  • No master's degree credit is allowed for directed teaching, 700 or 800-level courses, courses numbered below 400, or courses taken at another accredited institution that would not be accepted toward a master's degree at that institution.
  • Nine quarter units of 500-level or other graduate courses taken through extension are eligible for master's degree credit.

Credit for Examinations

(Senate: 5/20/65, 4/21/66, 10/ 9/96, 2/8/11; President: 5/27/65, 4/28/66, 11/21/96, 9/27/11; Editorial Amendment: 8/01; Governing Document:  Executive Order 1036)

Campus-Originated Challenge Examinations
 
Students who pass campus-originated challenge examinations (as differentiated from placement examinations) shall earn credit toward the degree and/or toward satisfying the requirement for admission to a class or program.  Students currently enrolled in the University are eligible for campus-originated challenge examinations at the discretion of individual departments/divisions/schools.
 
Approval to receive credit by examination is to be granted at the discretion of the appropriate university authorities and under the following conditions:
  1. Students must be matriculated at the University and must be in good standing (not on probation), be registered in at least one other course (not through Extended Education) at the time credit by examination is authorized, and pay for additional units if the cost exceeds fees already paid.
  2. Prior to taking the examination, approval of the chair of the department/division chair or school director concerned and the instructor of the course, is required. Forms for approval may be obtained from the departments/divisions/schools. One copy of the approval to take the examination must be filed with the Records Office, prior to the fifth week of the quarter in which the examination is taken.
  3. Credit by examination is restricted to regular undergraduate and graduate courses listed in the General Catalog; while there is no limit to the number of courses that can be taken as credit by examination, these units do not count as residence credit.
  4. Credit by examination is not treated as part of the student's work load and is not considered by the Veterans Administration in the application of their regulations.
  5. Whatever grade the student receives for the examination must be entered on the student's official transcript and counted toward the grade point average. It shall be designated as "credit by examination" on the student's official transcript.
  6. The examination is to be interpreted broadly to include whatever activity, test, or demonstration the instructor deems appropriate in order to evaluate the student's understanding, skills, or knowledge as required by the objectives of the course.

Standardized External Examinations and System-wide Examinations

The University shall award baccalaureate credit to be applied toward the degree and/or admission eligibility to students who pass either of the following (or both):

  1. Standardized external examinations, such as Advanced Placement (AP) tests, International Baccalaureate (IB), and College Level Entrance Program (CLEP); or
  2. System-wide examinations that have been developed and approved by established CSU policy and procedures.

For standardized external examinations and system-wide examinations, the passing score and the minimum amount of credit awarded for the calculation of admission eligibility and toward the baccalaureate shall be in accordance with the scores and minimum amount of credit established by the Chancellor's Office and as is specified in the University General Catalog.

Credit for passage of standardized external examinations or system-wide examinations shall not be awarded when equivalent degree credit has been granted for regular coursework, credit by examination, or other instructional processes.

Credit for passage of standardized external examinations or system-wide examinations shall not be awarded when credit has been granted at a level more advanced than the content in the examination.

Care shall be taken not to award duplicate credit because of overlapping tests, college-level courses, or both.  Where there is partial overlap, the amount of examination credit shall be reduced accordingly.

A maximum of 30 semester (45 quarter) total units of credit may be applied to the calculation of admission eligibility or to the baccalaureate degree on the basis of passing externally developed tests.  Advanced Placement and International Baccalaureate are excluded from this limit.

Credit for Knowledge or Skills Acquired through Experience

(Senate: 11/28/78, 2/8/11; President: 12/11/78, 9/27/11)

A maximum of 8 quarter units of undergraduate nonresident credit may be granted for knowledge or skills acquired through experience consistent with the academic standards of Cal State L.A.   The experience must be verified through written or oral examinations, portfolios, demonstrations, and/or other appropriate means of documentation and must be evaluated in accord with legitimate academic standards by CSULA faculty who are competent in the appropriate disciplines. To qualify, students enroll in a course that helps them to describe and document the knowledge or skills acquired through the prior learning, in relation to their degree objectives and educational plans. Supporting information supplied by a field supervisor and/or employer may be required.  Grades are recorded as credit/no credit.  In order to register for the course, students must have satisfactorily completed a minimum of 45 resident units, be registered in at least one other course (not through Extended Education), and have obtained approval from the faculty sponsor, the department/division chair or school director, and the Dean of Undergraduate Studies.  Units may be applied as major, minor, general education, or elective credit.  The awarding of academic credit requires approval from the faculty sponsor, the department division chair or school director, and the Dean of Undergraduate Studies. Students and faculty are advised to consult the Dean of Undergraduate Studies for detailed information.

Credit for Military Service

(Senate:  11/6/2012; President:  1/18/12/13)
 
Students are granted nine quarter units of lower division elective credit and/or GE block E credit, upon admission, for one year or more of regular active duty in U.S. military service with an honorable discharge, including completion of basic or recruit training.  For six months to one full year of military service, including  six-month reserve training, and an honorable discharge, 4.5-quarter units of lower division elective credit and/or GE block E credit are granted upon admission.