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Frequently Asked Questions for Students

  1. What happens if there is an active course for which the officially approved proposal cannot be found?
  2. If the approved course proposal for a currently active course cannot be found, how are the course modifications form to be done?
  3. During the Q-2-S conversion, if the only change to a course is just adding or removing prerequisites, could we use the simple conversion form or should the course modification form be used?
  4. Many of the courses that are archived on SharePoint are not the most recent ones. What do we do about that?
  5. Since there is now a new form for the "unit only" conversion courses, do we have to use that one, even though we already did the work using the Course Modification Form?

 

 

What happens if there is an active course for which the officially approved proposal cannot be found?
The semester calendar begins Fall 2016.
You can still submit a course conversion form with the existing number, title, and catalog description.  They are grandfathered in as long as you don’t change the course.
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If the approved course proposal for a currently active course cannot be found, how are the course modifications form to be done?

  1. The approved information for minors, certificates, or programs is available through the university’s e-catalog.
  2. If you want to modify an existing course and the original document is not available, the program needs to include all the required information in the course proposal with a note that the original course proposal is not available.

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During the Q-2-S conversion, if the only change to a course is just adding or removing prerequisites, could we use the simple conversion form or should the course modification form be used?
The problem with changing prerequisites is that UGS needs to check to make sure they exist. Prerequisites can also add hidden units to a program, so that other departments that might use that course would need to be consulted. Therefore, any changes in prerequisites needs to be submitted on a course modification form, not on a simple course conversion.
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Many of the courses that are archived on SharePoint are not the most recent ones. What do we do about that?
UGS is aware of the numerous deficiencies in their archives. They scanned the most recent ones they have. However, course conversions are not based on the course proposals. They are based on the catalog information. The colleges should send UGS updated forms if they have them.
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Since there is now a new form for the "unit only" conversion courses, do we have to use that one, even though we already did the work using the Course Modification Form?
As long as the course modification form includes all the pertinent information, such as the SLOs, the bibliography, and the course content in outline form, then it can be processed as a course modification proposal. If any of the information is missing from that form or is incomplete because the existing course proposal is incomplete, the department should use the shorter simplified conversion form.
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