Cal State L.A.

Office of Research and Development

2009 Research Report

Applying for Grants:

The Proposal Submission Process

ORAD, together with the Office of Research and Sponsored Programs (ORSP, a division of UAS), assists faculty and staff in applying for extramural funding, primarily, though not exclusively, from government agencies. The Office provides services at all stages of the proposal submission and pre-award process, including budget preparation; project conceptualization and development; assistance with writing, research, and editing; connections with other academic institutions, government and community agencies, and businesses and industry; and proposal technical preparation and submission.


To ensure that funding agency deadlines are met, please arrange an Intake Meeting with ORAD and ORSP staff as soon as begin preparing your proposal.   The specific steps are as follows:

1) At least three weeks prior to the submission deadline, contact the ORAD Senior Proposal and Compliance Specialist, Elia Amaro, with the following information and documentation.  An Intake Meeting will then be arranged with the PI and ORAD and ORSP staff.

    a)  submission and/or receipt deadline date

    b) copy of the funding announcement, or website address where the announcement can be found

    c) a completed Intake Form (please indicate on the form if you need writing, proposal development or editing assistance)
    d) a rough draft of the budget, using the Budget Template
    e) completed Conflict of Interest Forms for all key personnel

2) The ORSP Budget Analyst will provide the PI with an Approval Form for Externally Funded Contracts and Grants.  Sign, obtain additional required signatures (Department Chair and Dean), and return the Form to the Budget Analyst in ORSP by the agreed upon deadline.

3) Finalize the budget.

4) If computers or equipment are included in the grant budget, obtain vendor quotes and note other information (nonstandard voltage requirements; any required installation, heating, cooling, or plumbing needs) as soon as possible.


5) If the application involves human subjects, use of animals in research, hazardous substances or recombinant DNA, consult with the Senior Proposal and Compliance Specialist to obtain required approvals.


6) Submit the complete proposal to ORSP 4-6 working days prior to submission deadline (to be determined by ORSP).

Jason Shiotsugu, Ph.D.
Director of Research
Office of Research Development
California State University, Los Angeles
Golden Eagle Building 314
5151 State University Drive
Los Angeles, CA 90032

5151 State University Drive . Los Angeles . CA 90032 . (323) 343-3000
2014 Trustees of the California State University

Last Update: 4/15/2014